Your rental book, out of the spreadsheet.
The Rentals Module runs long-term lettings inside the CRM you already use for sales: a tenants pipeline, one record per tenancy that chases its own renewals and deposit deadlines, and repairs the tenant starts and the landlord approves. Import the book you already manage by CSV. Free for 30 days, no card, and nothing is charged when the trial ends.
Start with the tenancies you already manage
Three ways in, and none of them is typing it all again.
Import CSV
A button at the top of the Tenancies screen, not a buried setting. Bring a whole rental book over in one go.
From the deal
A rental deal that reaches Contract Signed writes its own tenancy: property, tenant, landlord, dates, rent and deposit. You fill the gaps.
By hand
New Tenancy, for the agreements that live nowhere else yet.
Nothing changes on the sales side. Same login, same contacts, same listings. The module adds a Rentals section with Tenancies and Maintenance, and the Tenants board.
From enquiry to signed lease
The Tenants pipeline, exactly as it ships. Thirteen stages, and two of them do work for you.
What is inside
Nine things the module does, most of them without being asked. All of it is long-term lettings.
Tenants pipeline
Thirteen stages from first enquiry to active tenancy, on its own board, beside the sales pipeline you already run.
Tenancies that keep themselves current
One record per lease. Draft, then Active when the start date passes, then Expiring when the renewal window opens. You do not move it.
Your existing book, imported
CSV import for a whole rental book, a manual option for one-offs, and new deals create their own tenancy.
Renewal alerts
The tenancy moves to Renewal Pending and tells you before the lease ends, on a window you set at 60, 90 or 120 days.
Annual rent review
It knows the anniversary and the current rent, works out the permitted new rent against the official index, and drafts the notice.
Deposit tracking and audit log
Unpaid, Held, then Returned or partly withheld, every change timestamped against the agent responsible, with the lodging window watched where your region still requires it.
Repairs the tenant starts
Tenants raise their own tickets by magic link with photos, no login, already attached to their tenancy. You triage rather than transcribe.
Landlord approval thresholds
Small jobs go ahead. Anything above the threshold goes to the landlord with photos and quote, and they approve or decline in one click.
Rentals dashboard
Live tenancies, expiring in 60 days, monthly rent roll, your monthly income as management commission at the rate set per tenancy, deposits and actions needed, plus your average days to resolve.
What the tenancy does while you get on with selling
One record per lease, and its status follows the dates rather than waiting for someone to remember.
The tenancy
Created from the deal, imported from your spreadsheet by CSV, or added by hand for the contracts you already manage.
Renewals
Moves to Renewal Pending before the lease ends and tells you, on a window you set at 60, 90 or 120 days.
Annual rent review
Knows the anniversary and the current rent, works out the permitted new rent against the official index, and drafts the notice to the tenant.
Deposit compliance
Unpaid, Held, then Returned or partly withheld, every change timestamped. Where your region still requires lodging, it records that and chases it.
Notice deadlines
You are warned before the deadline passes, not after.
Repair history
Every maintenance ticket hangs off the tenancy, so a property's whole history sits in one place.
A repair, from the tenant's phone to closed
The part that eats a letting agent's week. Three parties, one thread.
- Opens the magic link sent at move-in and repeated in their emails. No login, no app.
- Describes the problem and adds photos. A plumber quoting from two photos often saves a visit.
- Confirms the repair at the end, which is what closes the ticket.
- The ticket arrives already linked to the tenancy, tenant and property. You triage it.
- Send it to a supplier from the directory, with description, photos and address filled in. Response times and cost history build up per supplier.
- Record who pays: landlord, tenant, agency or split.
Urgent jobs, a leak or no water or anything electrical, go straight to the Daily Action Queue with an SLA timer. Anything sitting a week without an update surfaces like a stalled deal. The annual boiler revision and gas certificate raise their own ticket on the anniversary.
- Nothing at all, if the cost is under the approval threshold you hold for them.
- Above it, an email with the issue, the photos and the quote.
- Approve or Decline in one click, and the decision is on the record if it is ever disputed.
Six numbers, one screen
The rentals dashboard, so you can answer a landlord without opening a spreadsheet.
Your monthly income is your management commission, at the rate set on each tenancy, so the rent roll and what it actually pays you sit side by side. Plus your average days to resolve a repair, and views for live, expiring, ended and all.
Built for Spanish rental law
The audit log timestamps every status and deposit change against the agent responsible, giving you defensible evidence for deposit disputes under LAU art. 36 and the deposit rules of your region.
No more reconstructing who changed what, and when, after a dispute has already started.
Two deadlines the module records but does not decide for you. To stop a contract renewing, LAU art. 10 gives the landlord four months and the tenant two. And since 24 January 2026 an Andalusian landlord no longer lodges the fianza with AVRA (Ley 5/2025, DA 6ª) - it stays with the landlord. Lodging still applies in Catalonia, Madrid and Valencia, and deposits lodged before that date are still returned through the old process. The rules in full.
What it costs
The first 30 days are free and no card is needed. Nothing is charged when the trial ends. If you want to keep it you subscribe, and from then it is 50 credits per 30-day period taken from your prepaid credit balance. Switch on auto top-up and a saved card refills the balance rather than the module pausing. Stop the subscription whenever you want.
If you stop, nothing is deleted. The module is hidden until you subscribe again, and your tenancies, deposits and repair history are exactly where you left them when it comes back.
What it does not do
Worth knowing before you start the trial rather than during it.
Not in the module
- It does not lodge your deposits. Where your region still requires lodging, the tenancy records it and warns you before the window closes. Filing it stays yours.
- It does not file with the police or issue registration numbers. A long-term tenancy never triggers police registration at all, because a tenant is not a traveller. For holiday bookings, automatic guest registration is coming. See guest registration with the police for the duty itself.
- Seasonal contracts. The module is built around long-term lettings, and the annual rent review in particular assumes a long-term rent. Talk to us before you move a temporada book across.
On the roadmap
- Holiday and short lets. Bookings, nightly rates, channel sync and guest registration will come later. If your book is holiday rather than long-term, see what is being built and add your name.
- Landlord statements. A periodic report per landlord covering repairs done, what they cost, the invoices, deposit status and rent roll. Every ticket already records who pays, so the data will be there when it ships.
Questions
Can I bring the tenancies I already manage into it?
Yes. Import CSV sits at the top of the Tenancies screen and brings an existing rental book over in one go. There is a manual option for one-off agreements, and any new rental deal creates its tenancy automatically when it reaches Contract Signed, pre-filled from the deal.
What does the Rentals module include?
A Tenants pipeline of thirteen stages, tenancies that move through Draft, Active, Expiring and then Renewed, Periodic or Ended on their own, renewal alerts on a window you set, the annual rent review against the official index, deposit tracking with an audit log, maintenance tickets the tenant raises by magic link with landlord approval thresholds and a supplier directory, and a dashboard of live tenancies, expiring contracts, rent roll, your monthly income, deposits and actions needed. It covers long-term lettings.
How much does the Rentals module cost, and what happens after the trial?
The first 30 days are free and no card is needed. Nothing is charged when the trial ends. If you want to keep it you subscribe, and from then it is 50 credits per 30-day period taken from your prepaid credit balance. You can switch on auto top-up so a saved card refills the balance instead of the module pausing, and you can stop the subscription whenever you want.
What happens to my tenancies if I stop paying for the module?
Nothing is deleted. The module is hidden until you subscribe again, and your tenancies, deposits and repair history are exactly where you left them when it comes back.
Does it change anything on the sales side of my agency?
No. Same login, same contacts, same listings, same sales pipeline. The module adds a Rentals section with Tenancies and Maintenance, and the Tenants pipeline board.
Do tenants and landlords need accounts?
No. Tenants report repairs through a magic link sent at move-in and repeated in their emails, with photos and no login. Landlords approve or decline a job above their threshold from an email, in one click.
Does the Rentals module keep me compliant with Spanish rental law?
It gives you the evidence, not the compliance. The audit log timestamps every status and deposit change with the agent responsible, which is what a deposit dispute under LAU art. 36 turns on. It does not lodge deposits with a regional body or issue a rental registration number: those stay your obligation. It files nothing with the police either, and for a long-term tenancy it never will, because a tenant living in the property as their home is not a traveller and the duty does not apply. Automatic guest registration is coming for holiday bookings only.
Does it handle holiday lets?
Not today. Bookings, nightly rates, channel sync and guest registration with the police are on the roadmap, and the holiday page sets out what is coming and takes your name for it. If your book is holiday rather than long-term, this is not yet the tool for you. Seasonal contracts sit in between: talk to us before you move a temporada book across.
Run lettings the same place you run sales
One login, one contact database, one workflow for the whole agency. Already with PropertyList? The Rentals tab is in your account, with Tenancies and Maintenance inside it.