Guest registration with the police (SES.HOSPEDAJES)

Who has to register holiday guests with the Spanish police, what to collect, the 24 hour deadline, the three ways to submit including the free web service, the three year retention and the fines.

If you let a property for holidays or tourism in Spain, you have to send your guests' details to the authorities. This page explains who has to do it, what has to be sent, by when, and what happens if it is not done. It is general guidance, not legal advice.

Who this applies to

The duty comes from Real Decreto 933/2021 and has been in force since 27 April 2022, and its reporting duties took effect on 2 January 2023 (final provision 3). Under the national procedure, reports go through the SES.HOSPEDAJES system. It applies to anyone providing hospedaje: hotels, tourist apartments, holiday lets (viviendas de uso turístico, VUT, formerly VFT), campsites, and also to the agencies and platforms that arrange the stay.

• Holiday and tourist lets: yes. Every stay, whatever its length.
• Ordinary long-term tenancies under the LAU: generally outside it. The decree applies to lodging (hospedaje) activity (art. 3) and does not mention long-term leases. It does not exclude tenants by name either, so a let that works as lodging is treated as lodging.
• Temporada, the seasonal contract: it depends on purpose and, since 8 October 2026, on length too. The decree covers lodging (hospedaje) activity, professional or not (arts. 2.1 and 3). A stay for tourism or leisure is inside the duty. A genuine temporary-housing contract, for work, study or medical treatment, is arguably outside it, and many operators file anyway to be safe. Under Real Decreto-ley 29/2026, a tourist let can last at most 31 days (LAU art. 5.e), and a temporary-housing contract must run for more than 31 days, as a rule no more than 12 months, and state its reason in the contract (LAU arts. 7.2 and 9 bis); contracts signed before 8 October 2026 keep their old rules until their agreed end date. As of 26 October 2026, Congress has not yet voted on that decree-law.

What you have to collect

The items listed in Annex I of the decree for every traveller, children included, plus data about the stay itself:

• Full name, ID or passport number and type, nationality, date of birth, sex.
• Home address, telephone number and email address.
• Relationship for any accompanying minor.
• The property, the dates, the number of travellers.
• Contract and payment data, including the payment method and card or account identifiers.

Every traveller over 14 signs; an adult gives the details of any younger child travelling with them (art. 4.2). The signed register is what a professional host keeps.

When it has to be sent

Under the national procedure, within 24 hours, and at two moments: when the booking or contract is made, or cancelled, and again at check-in (art. 6.3). Late is a breach in itself, so this is the part that hurts agencies handling several arrivals a day in high season.

How to send it

Under the national procedure there are three channels.

• Manual portal. Type each guest into hospedajes.ses.mir.es. Reliable enough for one property, punishing at volume, and the portal has a reputation for going down at the wrong moment.
• Batch upload. An XML file (alta masiva) against the published schema.
• Web service. A SOAP interface your software can submit to directly, machine to machine. It is free. You enable it in your own SES account by ticking the option to communicate by web service, which issues web-service credentials for your NIF. Products that charge per property for guest registration are, for the most part, wrappers around this.

Keep the register for three years

A professional host keeps the register for three years from the end of the stay (art. 5.3). That is the artefact an inspection asks for, not the submission receipt, so keep both. A non-professional host only reports and keeps no register (art. 5.4).

What it costs to get wrong

Under Real Decreto 933/2021 (art. 8) and Ley Orgánica 4/2015, having no register or omitting a report is a serious infringement (art. 36.20): 601 to 30,000 euros (art. 39.1). A late report, or errors or gaps in the register entries, is a minor one (art. 37.9): 100 to 600 euros. The fine falls on the person providing the accommodation.

Catalonia and the Basque Country

In Andalucía, including the whole Costa del Sol, you file through SES.HOSPEDAJES. Establishments in Catalonia file through the Mossos d'Esquadra channel (in Catalan) (Orden IRP/418/2010), and professional hosts in the Basque Country through the Ertzaintza channel (in Spanish) (Orden of 25 November 2022). Check your regional channel. If you let there, file in those systems.

The other duty people confuse this with

Guest registration is not the same thing as your registration number. Real Decreto 1312/2024 required a national rental registration number (NRU) from 1 July 2025, but the Supreme Court annulled that duty in May and June 2026 (judgments of 19 May, 21 May and 1 June 2026, published in the BOE in June and July 2026). In Andalucía what lets you take tourist guests is the tourism registry entry (RTA; these homes are now called viviendas de uso turístico, VUT, formerly VFT), and since 8 October 2026 Real Decreto-ley 29/2026 (art. 20.2.c) requires every rental advert to show the registration number or code where one exists. As of 26 October 2026, Congress has not yet voted on that decree-law. Guest registration is what you do for every stay afterwards.

Coming soon in PropertyList. PropertyList does not send anything to the police on your behalf today. It is being built as part of the holiday side of the Rentals Module, and it will work like this: your guest gets a link before arrival, photographs their ID and signs on their phone; the signed register is stored for the three years the law asks of professional hosts; the submission goes to SES automatically, with retries, receipts and an alert if it fails; and a dashboard shows every stay as sent, pending or failed, per property. Holiday lets only. Long-term tenancies will never trigger it.

What to do in the meantime

Register through the portal or a batch upload, and build the guest data collection into your booking confirmation so you are not chasing passport photographs at midnight.

Checked against the BOE on 26 and 27 October 2026: Real Decreto 933/2021, Ley Orgánica 4/2015, Real Decreto-ley 29/2026 and the LAU.

Related: short-term and holiday letting requirements, and the Rentals Module.