Listing a Property: Step-by-Step Workflow

PropertyList lets you share your properties with a network of real estate professionals, integrating your inventory into their workflows and vice versa. As an estate agent, you can upload unlimited listings to the Smart MLS with no upfront cost and no monthly subscription. Photos beyond the first 25 cost 1 credit each and an uploaded video costs 5 credits, both charged at publish, though a YouTube-link video tour stays free. If a listing already had more than 25 photos before this change, it keeps every one of them free.

This step-by-step guide sets out how to get a new mandate in front of the network.

A quick look at the List Property form, from the AI draft panel to the Media tab. All the video guides.

Phase 1: Accessing the Listing Module

The PropertyList infrastructure is designed to be fully desktop and mobile-friendly, allowing you to deploy new listings from the office or directly from your smartphone while out in the field.

Sign In: Access your PropertyList account and navigate to the main MLS dashboard.

Initiate: Select the "LIST PROPERTY" tab to begin the upload process. (Strategic Tip: Ensure your company and staff accounts are properly configured if you wish to assign a specific team member to manage the mandate.)

Phase 2: Data Entry

The visibility of your property on the MLS is heavily influenced by the quality and depth of your data.

Core Details: Input the exact location, property type, and orientation.

Strategic Descriptions: Provide highly detailed property descriptions. The internal Smart Search algorithm scans these descriptions, so detailed descriptions will make your listing easier to find by co-broking agents.

Features: Accurately select all relevant amenities - such as a private pool, sea views, or ducted central A/C - to ensure your property appears in advanced filtered searches.

Phase 3: High-Quality Media

Visual Assets: Upload high-resolution photographs of the property. Higher image quality increases your listing's priority.

Virtual Tours: Add a direct link to the property's video tour to provide an immersive experience for potential buyers.

Phase 4: Pricing and Co-Broking Terms

Financial Details: Enter the sale or rental price, along with associated costs such as IBI, Basura (trash collection), and community fees.

Commission Structure: Clearly insert the commission percentage or split you are offering to the co-broking agent. Transparent commission structures are essential for frictionless collaboration within the network.

Phase 5: Publishing and Strategic Distribution

Once your property details, media, and pricing are verified, publish the listing to the shared MLS.

Instant Sharing: Upon publishing, your property becomes available to the entire active network.

MicroSite Generation: The system will automatically generate a free, branded MicroSite - a dedicated URL link featuring your property and a built-in lead capture form. You can instantly share this link across your social media channels or directly with clients to capture valuable direct leads.

Pro-Tip: Maintain Data Integrity

To maintain a clean and efficient marketplace, PropertyList monitors for duplicate properties. Always ensure you hold the correct legal documentation, such as a signed listing agreement and proof of ownership, before uploading an exclusive mandate to the platform.

(Note: If you need to deploy a large portfolio quickly, you can also explore our Import Properties feature to automatically sync your existing database.)
List your property here.

What it looks like

List Property highlighted in the PropertyList sidebar menu — Start from **List Property** in the left-hand menu.

Start with AI panel offering Add photos and Record voice note — You can skip the form: add photos and a voice note, and **Instant Listing** drafts it for you. Nothing publishes until you have reviewed it.

Media tab showing Add photos button and YouTube video URL field — The **Media** tab. The first 25 photos are free; extra photos cost 1 credit each and videos 5 credits each, charged when you publish and refunded if the listing is rejected. You can upload video files or paste a YouTube URL. Full details: Photos, videos and media limits.

Pricing tab with sale price, total commission and shared commission fields — The **Pricing** tab. **Shared commission** is what another agent earns for selling it, and it is the number that decides how hard the network works your listing. Enter all commission excluding IVA.