MLS User Manual

Maintaining an exclusive mandate requires total transparency. Discover how to deploy premium, branded Seller Activity Reports to keep your vendors informed of their listing’s exact market performance, track vital engagement metrics, and justify your strategic decisions.

In a competitive market, data is your ultimate advantage. Discover how to track your agency's core conversion metrics, monitor individual agent performance, and leverage premium dashboards to optimise your ROI across every marketing channel.

Look beyond the current market snapshot. Discover how to leverage our AI - powered infrastructure to analyse long - term pricing trends, track foreign buyer activity, and generate premium branded PDFs to secure high - value vendor mandates.

Welcome to the Private Listings guide. While our collaborative MLS is free for shared inventory, we understand that exclusive mandates require strategic discretion. Learn how to deploy your credits to use our Smart CRM in "stealth mode," keeping your premium listings entirely private or visible only on the public portal, protecting your competitive edge.

Stop working in isolation and tap directly into Andalucía's most active real estate network. This guide explains how to access our verified co-broking groups, broadcast your priority listings to active agents who already hold the buyers, and negotiate deals in real-time - putting the region's top property professionals right in your pocket.

Terms and conditions and privacy policy

Release Notes & Roadmap for Propertylist

Community forums

Refer estate agents to PropertyList and earn credits when they join and become active. Both agents benefit with rewards redeemable on all paid features.

Welcome to the PropertyList Credit System guide. Learn how to navigate our flexible, pay-as-you-go infrastructure. This guide explains how to earn your free verified agency bonus, purchase credits, and strategically deploy them to unlock premium features - from AI Utility Agents to XML website exports

Discover how to eliminate manual tasks by deploying automated property alerts, seamlessly routing direct leads to your staff, and leveraging advanced system notifications to maintain a flawless, high-velocity sales pipeline.

Discover how to instantly expand your market reach using our built - in sharing tools and your own fully customisable branded mini-website. Learn how to showcase the entire MLS inventory under your agency's personalised URL to capture direct leads seamlessly.

How to use the Sales Pipeline & Tasks

Maintain total clarity over your client relationships. Learn how to leverage the automated history timeline within your Smart CRM to track every interaction, monitor team accountability for any profile changes, and deploy private contact notes to ensure you never miss a crucial negotiation detail

Never lose track of a potential deal. Discover how the PropertyList infrastructure automatically captures and categorises your leads. Learn to utilise the detailed history timelines for both contacts and properties to maintain a strategic overview of your active deal flow.

Searching the database & property alerts

Core Workflow PropertyList

2-minute tour - PropertyList

5 things to do after signing up

How to sign up and what to do next?

Welcome to the core of your new digital infrastructure. Discover the strategic advantage of PropertyList: Andalucía's first free Smart MLS and CRM ecosystem. Learn how our inclusive marketplace eliminates expensive monthly subscriptions, connects verified real estate professionals, and equips you with the advanced AI tools needed to close deals faster.

Export listings as an XML feed URL for other platforms and your website.

Your client database is the lifeblood of your agency. Discover how to build and organise your digital network within the Smart CRM. Learn how to add unlimited clients, assign leads to specific team members, and seamlessly link properties and transaction documents directly to individual profiles.

Learn how our Smart MLS infrastructure maintains a clean, accurate, and reliable database. Understand how our algorithms identify duplicate listings, select the highest-quality primary mandate, and ensure active deal makers always have access to the most trustworthy property data.

Accelerate your onboarding and populate your digital real estate portfolio instantly. Learn how to seamlessly connect your XML feed during sign-up to deploy your existing property data directly into the Smart MLS infrastructure, saving you valuable time.

Discover how to strategically optimise your shared inventory to dominate the Smart MLS search results. Learn the exact ranking boosters - from professional media to emotional copywriting - that put your properties directly in front of active deal makers.

Maintain total accuracy within your digital portfolio. Discover how to rapidly update the market availability of your mandates - marking them as reserved, sold, or offline - to ensure the Smart MLS infrastructure operates with real-time precision.

Discover how the PropertyList infrastructure powers effortless lead generation. Learn how to manage MLS referrals, capture direct buyers through personalised URL window cards, and leverage the public portal to secure highly qualified leads directly into your Smart CRM.

Accelerate your deal flow by strategically deploying credits to boost your exclusive mandates to the top of the Smart MLS. Learn the simple workflow to secure premium visibility and attract the region's top co - broking professionals.

While our collaborative MLS connects you with other professionals, our public portal connects you directly with active buyers. Learn how to strategically deploy your credits to feature your properties on the consumer-facing portal, allowing you to capture direct leads and maximise your agency's visibility without paying expensive monthly retainers.

Discover how to seamlessly integrate the PropertyList infrastructure with your own digital ecosystem. This technical guide explains how to efficiently export your shared property data to external platforms and private websites.

Help, FAQ, video tutorials, and contacting MLS support.

Empower your agency with data-driven insights. Discover how to access real-time property market data, generate comprehensive AI-powered market reports, and accurately identify shifting market trends to keep your sales strategy ahead of the curve.

Maximise your market exposure and accelerate your deal flow. Discover how to leverage our marketing infrastructure to feature your mandates on the MLS, sync active inventory directly to your agency website, and distribute your listings across global property portals.

Stop juggling leads and take control of your deal flow. Discover how our visual tracking infrastructure empowers agents to monitor their sales funnel in real time, identify bottlenecks, and accurately forecast agency revenue.

Here you can change your password and your platform language and more.

What's the difference between an admin and a staff acount?

Learn how to manage your account & profile

How does an agency become a verified agency in PropertyList and what are the benifits?

Incident response & security best practices

Data protection & GDPR guidance

Security & Compliance

Accelerate your co-broking workflow. Learn how to leverage the PropertyList infrastructure to effortlessly contact listing agents, schedule property viewings, and securely register your clients - all within a few strategic clicks.

Find the exact properties your clients demand, faster. Learn how to master our advanced Smart Search and filtering tools to instantly cut through the shared inventory and pinpoint the perfect match without reloading pages.

Buyers do not just invest in a property; they invest in a location. Discover how to leverage our AI - powered infrastructure to extract hyper - local market trends, absorption rates, and regional data to position your agency as the ultimate local authority.

Discover how our digital infrastructure connects developers directly with active real estate agents. Learn how developers can deploy their new build projects to the grid completely free of charge, and how agents gain instant access to a shareable portfolio of off-plan properties to accelerate their sales.

Automate your co-broking workflow. Learn how to deploy strategic property alerts to instantly match your active buyers with new inventory the moment it hits the shared grid, ensuring you never miss a perfect mandate again.

Discover how to deploy your free, whitelabel mini-website to instantly share exclusive listings. Learn how to generate branded URLs, seamlessly distribute properties across your network, and automate your direct lead capture directly into your Smart CRM.

Discover how the PropertyList infrastructure fuels your sales pipeline. Learn about our targeted property portal leads, upcoming social media integrations, and direct email campaigns engineered to connect you with highly qualified buyers and renters.

Learn how to strategically enhance your property mandates to maximise lead generation. Discover the exact tactics - from compelling content to keyword mastery - that turn your digital real estate into powerful lead magnets within the Smart MLS infrastructure.

Struggling to find qualified leads? Learn how the PropertyList infrastructure actively connects you with potential buyers and renters. Discover our targeted advertising, Branded MicroSites, and upcoming promotional tools designed to supercharge your sales pipeline.

How do Leads & Enquiries work?

Transform hours of manual research into minutes. Discover how to leverage our AI - powered infrastructure to generate comprehensive Comparable Market Analysis (CMA) reports, complete with real - time market data, accurate property valuations, and professional branded presentations to instantly build client trust.

Expand your digital real estate portfolio by learning how to effortlessly upload your inventory to the Smart MLS ecosystem. This guide provides the strategic workflow needed to position your properties for maximum visibility across the co-broking network - completely free of charge.

Master your daily operations by leveraging the integrated Calendar infrastructure. Learn the step - by - step protocol to deploy new events, assign team accountability, set automated notifications, and strategically link essential assets to keep your deal flow flawlessly organised.

Never miss a crucial lead. Discover how to streamline your appointments, deploy automated reminders, and maintain total admin oversight of your team’s schedule using our integrated Smart CRM calendar infrastructure.

How to use contacts in the MLS & CRM

Getting Started with PropertyList

Discover how to streamline your real estate workflow by securely attaching critical transaction files to specific property mandates and client profiles. Turn your Smart CRM into a highly organised, virtual filing cabinet to accelerate your deal flow.

Accelerate your deal flow by mastering frictionless file distribution. Learn how to securely share critical transaction files, contracts, and marketing materials directly from your Smart CRM to clients and co-broking agents without ever leaving the infrastructure.

Streamline your real estate transactions by mastering our secure digital infrastructure. Learn how to effortlessly upload, strategically link, and seamlessly share critical transaction files within your Smart CRM to accelerate your deal flow.

How credits work & the referral program

A complete guide to using the MLS & CRM system, covering property listings, contact management, lead tracking, and daily workflow tools.